Company secretary arrangements
Review your existing appointment and company details, and assist with appointment, change of secretary and related documents.
Company administration, clearly organised.
LMY helps manage your company's statutory filings, corporate records and secretarial handover, with practical ongoing support.
Statutory filings
Corporate records
Ongoing compliance
How can we support your company?
Explore our support below, then see the annual fee, included services and additional charges in the service price list.
Annual return support
Check company information and prepare and submit annual returns within the agreed scope of work.
Corporate records
Help organise and update corporate records, statutory registers and related documents for future reference.
Changes to company details
Discuss documentation and filing support for changes to directors, the company secretary or registered office.
Meeting and resolution documents
Assist with director or shareholder resolutions, meeting minutes and related administration. Preparation of minutes is charged separately as listed below.
Ongoing administration
Provide a point of contact for routine secretarial matters and discuss accounting, tax or registered address support when needed.
Company secretarial service fees
Effective from 1 April 2026
Annual fee
From HK$ 3,000Included annual services
- Preparation and submission of company annual returns
- Assistance with business registration renewal
(Note: All government charges will be collected on an actual-cost reimbursement basis.)
Included company changes
- Change of limited company name
- Change of registered office, business or branch address
- Appointment / removal of company directors
- Appointment / removal of company secretary
- Allotment of new shares
- Change of particulars of directors / company secretary
- Change of branch name
| Service | Fee (HKD) |
|---|---|
| Deregistration of a limited company | From HK$ 5,000 |
| Restoration of a deregistered limited company | From HK$ 15,000 |
| Filing for dormant status or resumption of activity | HK$ 1,200 |
| Certified True Copy issued by a practising CPA | HK$ 200per signature |
| Certified True Copy issued by an accountant | HK$ 100per signature |
| Company search / business registration search (ordinary / certified copy) | HK$ 100 / 300per copy (ordinary / certified) |
| Preparation of minutes for company matters | HK$ 200per document |
| Transfer of shareholder shares | HK$ 2,000per person, per transfer |
| Amendment of articles of association | HK$ 3,000per transaction |
| Increase and issue of share certificates | HK$ 2,000per transaction |
| Change of business nature | HK$ 800per transaction |
The above fees exclude government fees and taxes levied by the government.
Start with your current needs
Moving an existing company to LMY
Share your current service end date, recent filing status and available handover records. We will agree the scope and arrangements for taking over.
Bringing routine support together
Discuss annual returns, company records and changes to particulars together, with clear arrangements for communication and documents.
Planning a new company
Explore our Hong Kong limited company formation service and discuss secretarial support for after incorporation.
From understanding your needs to ongoing support
Understand your position
Share company details, existing arrangements and the matters you need help with.
Agree scope and fees
Confirm the service period, included work, additional services and government fees.
Check documents and hand over
Complete information checks, identity verification, signatures and handover arrangements as required.
Begin the service
We follow up on filings, company records and administration within the agreed scope.
What should you prepare?
Start with your company name and the support you need. We will confirm a document checklist for your company before taking over.
- Certificate of Incorporation and Business Registration Certificate
- Latest annual return or incorporation form, and articles of association
- Relevant director, shareholder and significant controller information
- Existing corporate records, secretary appointment and handover documents
- Outstanding matters, upcoming filings and current service end date
If some records are unavailable, tell us what you have so we can clarify the next steps. We will confirm how to submit identity and address documents when discussing the engagement.
Send company documents by email →
This button opens your default email application (such as Outlook) with the recipient and document checklist filled in. Add your attachments, review the email and send it. If your email application does not open, email cs@lmy-consulting.com.
Frequently Asked Questions
Can I move from my existing company secretary to LMY?
Contact us with your current service end date and company information. We will review outstanding matters, handover documents and appointment arrangements before confirming a start date.
Are bookkeeping and tax filing included?
These are separate tasks. You can enquire about accounting, audit arrangements and tax support together; the written quotation will confirm the services included.
Are a registered address and SCR designated representative included?
Confirm these separately in your quotation. Company secretary, registered address and designated representative services should each be specified so you can choose according to your existing arrangements.
How soon can the service start?
Timing depends on company information, complete documents and the handover. Share your preferred start date and any pending deadlines so we can confirm the arrangements.
Do directors still need to be involved?
Yes. The company must provide accurate information, notify changes promptly and complete required signatures. Engaging a company secretary does not remove directors’ own statutory responsibilities.
Companies Registry: responsibilities of companies and officers ↗
Contact Us
Office Address: Unit A11, 5th Floor, Por Mee Factory Building, No. 500 Castle Peak Road, Cheung Sha Wan, Kln
Office Hours: 9:00 am – 6:00 pm (Monday to Saturday)